Disclaimer: Information described here is for quick reference, please pay attention to relevant offices guidelines as requirements & process changes time to time.
- Obtain birth certification from Hospital as soon as baby is born and also get address for translations offices (generally first 2-3 days)
- Passport copies (parents)
- Name of the baby
- Temporary residence registration
- Visa page copy
- Marriage certificate
- Get marriage certificate attested by Indian consulate (1 day) – need to go in person
- Both parents Passport copies (2 copies)
- Visa page on passport (2 copies)
- Fill in the form provided at consulate office
- Fee – around 143 rmb
- Need to apply in the morning and collect the document in afternoon
- Get Birth certificate translated at Shanghai Oriental Notary Public Office (7 working days- normal, expedited 5 working day (150 ¥ additional)
- Go to No. 598 Fengyang road, Shanghai
- Passport, Visa page, birth certificate, marriage certificate and consulate attestation of marriage certificate (done in step 2). Also, 1-2 copies of each, name change affidavit of mother (if changed after marriage)
- Would suggest to carry temporary residence (can’t remember if they asked for this)
- While applying the document they will ask if the document need to be notarized by the foreign affairs (and you say YES
- First copy 250 extra copy 10 rmb. They will ask how many copies required. You can ask any number of copies and you will need only one
- Process will take approximately 7. Working days to get the document, ¥150 extra if need to expedite to 5 working days.
- While getting the document ask for foreign affairs office in Pudong (which is in Misheng road closer to where we give interview – just across the side road
- IMPORTANT: Document provided by this office are sealed in a pocket – DO NOT OPEN as we need to submit sealed document in next step
- Go to foreign affairs office for notarization (1-2 weeks) – Pudong branch : 158 Minsheng road, building A, 101 room.
- Take a token and there is special counter for English and tell them you need notarization/legalization for Indian passport
- They will collect the sealed envelope got from pervious step
- Charge you 338 rmb – 4 working days to collect (additional 100rmb for 1 day / 50¥ for 2 day collection service) – non cash payment possible (Alipay/WeChat pay/cards)
- Take baby photo (1 day)
- Take baby photo ears should be visible and front facing on while background (can be done at home)
- Give the photo to special photo center for developing
- Check Indian passport size photo specification and get enough copies from photo shop (2*2 inches)
- Apply for passport & Indian birth certificate (1 to 2 weeks) – in person by one of the parent @CGIShanghai
- Fill in the application for babies born in China – there are 3 options chose the last one and fill the form
- Application form, photos, Passport of parents, notarized documents (original and 2 copies each). Check the website if you need any additional documents
- Fees – 449 ¥ (143 ¥ birth certificate +306 ¥ passport
- Ensure to apply for Indian birth certificate – online application to be done prior to passport online application
- Importantly inform visa agent that you will get passport within 2 week and what are requirement for Visa application. So he will plan it in the calendar
- Apply for Visa (2-3 weeks)
- Passports of baby, parents, birth certificate (provided by hospital), temporary residence and any other document as requested by Visa Agent
- Process takes around 2-3 weeks
Time is Critical: Total number of weeks. You need to apply for baby Visa within 2 months from DOB – this is rule from China Govt (not sure what the penalty is). So you get exactly 8 weeks for all process to be completed. So do not waste single day.
Step 1 & 2 (1 week)+ Step 3 (1 week)+Step 4 & 5 (2 weeks)+Step 6 (2 weeks)+Step 7 (2 weeks) = 8 weeks
